Court Administrator
Full-time
City of Athens
City of Athens
508 E. Tyler
75751 Athens , TX
Job Description: 

Under supervision of the Finance Director, the Court Administrator manages the professional services of the Municipal Court. Plans, coordinates and directs the non-judicial services, activities, and operations of the Court. Establishes, develops, monitors, interprets and enforces policies and procedures set by the judge, prosecutor, and State and Local law. Responsible for supervising and training of court personnel. Acts as the court coordinator and the court’s project manager. Researches, compiles, evaluates and analyzes the court statistical data. Produces reports for local and state agencies. Responsible for the maintenance of the computer software program in conjunction with updates to legislation. Responsible for case management and records management. Acts as the Court Clerk of the Municipal Court in accordance with State law, City Charter and Ordinances. This position requires extensive knowledge of municipal court operations and municipal court law. Performs a wide variety of complex, responsible, and confidential administrative dutiesin directsupport of the municipal court. Must exercise a high degree of independent judgment and discretion. Handles issues and information of a sensitive nature.

Hours/Days of Work: 

Responsibilities Include: 
  • Requires the ability to perform all duties of the position efficiently and in an open environment with interruptions and distractions.
  • Requiresthe ability to plan, coordinate and supervise the activities of a municipal courtsystem that includes jury selection, records management, restitution and probation, accounts receivable, and leadership over general Court clerical work.
  • Requires the ability to select, supervise and review the performance of assigned staff.
  • Requires the ability to define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Ability to set goals and objectives, motivate employees to excel and meet expectations.
  • Must be able to interpret, explain and apply knowledge of department organization, operations, programs, functions and special terminology when performing assignments.
  • Requires the ability to plan, organize and prioritize work to meet schedules and timelines.
  • Requires the ability to work cooperatively with members of the news media and the public.
  • Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the City and its services.
  • Requiresthe ability to utilize computers & systemsincluding hardware & software to set up functions, enter data & process information to serve departmental user’s needs & to conduct data searches and produce correspondence and reports.
  • Requires the ability to maintain confidentiality of private and sensitive information.
Education/Experience: 

The position requires an Associate’s degree in a paralegal, public administration, or business discipline and four years of progressively responsible management/supervisory experience in a court environment. Preference will be given to holders of the Court Clerk Level I Certification through the Texas Courts System, which may also be considered a substitute for higher education. Must have a working knowledge of the Texas Code of Criminal Procedures, Texas Penal Code, Texas Motor Vehicle Laws, Alcohol Beverage Code, Education Code, City Ordinances and other laws applicable to Class C misdemeanors.

Special Skills/Abilities/Knowledge: 

Special Qualifications:

Must attend the State's yearly required training. Court Clerk Level I Certification is required of the position and if not already held, applicant must be able to obtain within 1 year. Level II Certification through the Texas Courts System must be obtained within 3 years. Must have a valid Texas driver's license. Bilingual abilities preferred.

Knowledge, Skills and Abilities:

  • The position requires in-depth knowledge of business & management principles involved in strategic planning, resource allocation and internal controls.
  • Manages the trial dockets and court calendar. Coordinates the availability of the courtroom, judge, prosecutor, and police officers. Sets cases on the trial dockets. Summons the jury panel. Prepares cases for trials including preparing all legal documents, processing summons and subpoenas, reviewing complaints, and creating jury charges.
  • In depth knowledge of the organizational and operational requirements, procedures, characteristics, services and activities of a municipal court. 
  • Requires knowledge of legal terminology, court policies, procedures and practices, and record retention schedules.
  • Requires knowledge of the laws, codes, ordinances, and regulations served by the court.
  • Cash handling experience and the ability to resolve issues in processing payments.
  • Requires knowledge of modern office organization, information flow, and equipment.
  • Requires well-developed knowledge of personal computer-based information systems used in the courts, including specialized databases for storing and retrieving information and common office productivity software.
  • Researches, complies, evaluates court statistical data and prepares monthly reports including reports to the Texas Judicial Council/Office of Court Administration, the State Comptroller, the Department of Public Safety and others. Prepares statistical reports for various city departments.
  • Requires well-developed skill using the English language to prepare paralegal correspondence.
  • Requires well-developed human relationsskillsto make present a positive image of the department, convey technical information to others, review performance, and use patience and sensitivity in dealing with angry/hostile/upset customers.
Work Environment: 

PHYSICAL REQUIREMENTS

The position incumbent must be able to function indoors in a fast paced and stressful office environment. Requires ambulatory ability to sit and stand for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work, and to move to various City locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversationsin person and over the phone. Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions.